When it comes to managing a project, having the right project manager in place can make all the difference. However, what happens when the project isn’t large enough to warrant a full-time project manager? What if the project manager is also responsible for managing other projects, or if the project is assigned to a functional manager instead of a dedicated project manager? In this post, we’ll explore some of the challenges that can arise when staffing projects and offer some solutions for selecting the right project manager for your needs.

Part-time versus full-time assignments

One of the biggest problems that can arise in staffing projects is determining whether a full-time or part-time project manager is needed. In some cases, executives may assign line personnel to act as part-time project managers, while still performing their regular duties. This can lead to conflicts of interest, as the employee may be torn between what’s best for the project and what’s best for their line organization. As a result, the project may suffer.

If the project is small enough, a part-time project manager may be sufficient. However, it’s important to ensure that the project manager has the necessary skills and dedication to the project to ensure its success.

Several projects assigned to one project manager

Another problem that can arise is when one project manager is responsible for managing multiple projects. While this may work if the projects are related or similar, it can be difficult if the projects have drastically different priorities. In this case, low-priority projects may be neglected, leading to delays or other issues.

To prevent this from happening, it’s important to ensure that each project has its own dedicated project manager. If one project manager is responsible for multiple projects, they should have a clear understanding of the priorities for each project and be able to effectively manage their workload.

Projects assigned to functional managers

In some cases, a project may be assigned to a functional manager instead of a dedicated project manager. This may work if the project is a high-technology effort that requires specialization and can be performed by one department. However, it can be difficult if the functional manager is also responsible for establishing priorities for the work under their supervision.

To ensure success, it’s important to ensure that the functional manager has the necessary skills to act as a project manager as well. They should be able to effectively manage resources and establish priorities for the project while still maintaining their regular duties.

The project manager role retained by the general manager

Finally, one of the worst situations that can arise is when an executive fills the role of project manager for a particular effort. This can be problematic as the executive may not have the time necessary for total dedication to the achievement of the project. Additionally, the executive may hoard the best resources for their project, neglecting other projects that require those resources.

To prevent this from happening, it’s important to ensure that the project manager is dedicated solely to the project and has the necessary skills to manage it effectively. If the general manager is needed to oversee the project, they should do so in a supportive role rather than taking on the project manager role themselves.

In conclusion, staffing projects can be challenging, especially when it comes to selecting the right project manager. By considering the size of the project, the number of projects, the nature of the project, and the availability of resources, you can select the right project manager for your needs and ensure the success of your project.